The online meeting room reservation system is not available at this time.

The Library is in the process of bringing up a new system, which should be available by the middle of January.  We apologize for any inconvenience.  Please feel free to call or email the Library’s Programming / Public Relations Manager, Teresa Goulden, at 860-584-7787 ext. 2007  or  teresagoulden@bristolct.gov.

 

From the BPLS Meeting Room Policy:

  • The Board of Library Directors of the Bristol Public Library System views the use of the meeting rooms as an extension of library services.  Reflecting the educational, cultural, social and recreational roles of the library, the rooms will be broadly available to community organizations engaged in educational, cultural, intellectual, civic, or charitable activities.
  • The Board subscribes to Article IV of the Library Bill of Rights which states that facilities should be made available to the public served by the given library on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
  • The fact that a group or individual is permitted to use the room does not in any way constitute an endorsement of the group’s policies or beliefs by the Library or the City.

The Basics

  • Before going any further, you should check the Main Library Calendar of Community Meeting Reservations to see if someone else from your organization or group has already reserved the room you need.  This calendar only displays requests that have been made by community organizations, outside of the library, that have already been confirmed; so you will not be able to determine from it which meeting rooms are empty.  (For a more detailed explanation of this, please visit the FAQ page.)
  • Room use requests must be made a minimum of 2 weeks in advance, but can be made up to 12 months ahead of time.
  • Non-profit groups may use the meeting rooms for free.
  • For-profit groups will be charged $40 per hour, per room; as will all condominium and home owners associations.  The library will email an invoice complete with payment instructions.
  • Groups are limited to using a room 12 times during a calendar year.
  • The first time a meeting room is requested each year, an application will be emailed to the person responsible for making the request.  (This person must be at least 18 years of age.)  Once filled out, signed, and returned, the form will be kept on file and considered valid for the duration of the calendar year.
  • At the Main Library, meeting room users are responsible for arranging tables and chairs in whatever configuration is best suited to the occasion.  However, at the conclusion of the event, the furniture may be left as the group arranged it.  The Library Maintenance Staff will see that it is moved to whichever room needs it next.  Items for recycling and disposal may be left in the appropriate containers provided, but the room should otherwise be left in the same condition of cleanliness in which it was found.
  • Outside of each meeting room at the Main Library, there is a bulletin board on which will be posted the name of the organization (or the name of the event).  The the upper right-hand corner of this sheet has a box in which should be written the number of people who were present.  If the individual making the meeting room request will not be attending, he or she is asked to designate someone else to fill in the information.

What have we, here?

Quiet Study Rooms at the Main Library:

Two rooms which can each accommodate up to 2 people are available for quiet study on the second floor of the Main Library on Federal Hill.  These can be reserved up to 2 weeks in advance, but no reservations are required.  Please call the Reference Desk at 860-584-7787 ext. 2017 for information.

The Manross Room at the Manross Library:

F.N. Manross Memorial Library is located at 260 Central Street, in Forestville, Connecticut.  The Manross Room, which can accommodate groups of up to 130 people, can be reserved by calling the library at 860-584-7790 .

Community Meeting Rooms on the Lower Level of the Main Library on Federal Hill:

  • Meeting Room 2 is available for online reservations by community organizations.
    – For groups of up to 75 people
    – Direct access to kitchen with refrigerator, stove, and microwave
    – Built-in, drop-down projection screen
    – Local Area Network and Wireless Internet Connections (LAN and WiFi)
    – Wheelchair accessible
    – Up to 12 tables (30”W by 72”L), 75 chairs, and 3 podiums may be requested
  • Meeting Room 3 is available for online reservations by community organizations.
    – For groups of up to 75 people
    – Kitchen is not accessible from this meeting room
    – Built-in, drop-down projection screen
    – Local Area Network and Wireless Internet Connections (LAN and WiFi)
    – Wheelchair accessible
    – Up to 12 tables (30”W by 72”L), 75 chairs, and 3 podiums may be requested
  • Meeting Room 1, is not available for reservation by community organizations, except under extraordinary circumstances, usually when more than one room (see next section on combining rooms) is needed.
    – Normally reserved for Library Sponsored events, only
    – Can accommodate groups of up to 150 people
    – Access (through hallway) to kitchen with refrigerator, stove, and microwave
    – Built-in, drop-down projection screen
    – Local Area Network and Wireless Internet Connections (LAN and WiFi)
    – Wheelchair accessible
    – Up to 18 tables (30”W by 72”L), 150 chairs, and 3 podiums may be requested
  • Main Library Lower Level Meeting Rooms Combined to Accommodate Groups of More Than 75 People
    The walls dividing the three rooms are removable for larger groups (ranging from 75 to 315 people, depending on the combination of rooms requested and the number of tables to be used) needing two or all three rooms. Such requests require special permission and, for best results, should be made three to four months in advance. Please contact the Library’s Programming / Public Relations Manager, Teresa Goulden, at 860-584-7787 ext. 2007 or teresagoulden@bristolct.gov if you anticipate more than 75 people may attend your organization’s event.

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